Moskva, Russian Federation
This article discusses the features of ensuring electronic storage of personnel documents in an organization. Basic terms have been defined, such as an automated system for maintaining an archive of electronic document management, access rights, and electronic business. The procedure for recording an electronic personnel document per storage unit has been laid out. The types of documents that can be stored in electronic form are indicated. The procedure for storing an electronic personnel document is considered in detail. The process of ensuring information security of personnel documentation, as well as the procedure for submitting electronic documents at the request of authorized organizations or the application of employees, is considered. The procedure for access of officials to electronic personnel documents is considered separately.
electronic personnel document, automated system for maintaining an archive of electronic document management, storage unit, the value of the hashing function, information resource, access rights, electronic business, alienated machine media
1. GOST R 34.11-2012 «Informacionnaya texnologiya. Kriptograficheskaya zashhita informacii. Funkciya xe`shirovaniya» [GOST R 34.11-2012 “Information technology. Cryptographic information protection. Hash function "].
2. Available at: https://iecp.ru/articles/item/412631-ep-dlya-novichkov.
3. Available at: https://ru.wikipedia.org/wiki/Xesh-funkciya.
4. Available at: https://docplayer.ru/53358858-Landocs-upravlenie-dokumentami.html.
5. Polozhenie Ministerstva truda i social`noj zashhity` Rossijskoj Federacii «O poryadke provedeniya e`ksperimenta po ispol`zovaniyu e`lektronny`x dokumentov, svyazanny`x s rabotoj», utverzhdennoe prikazom ot 14.05.2020, №240n [Regulation of the Ministry of Labor and Social Protection of the Russian Federation "On the procedure for conducting an experiment on the use of electronic documents related to work", approved by order dated 14.05.2020, No. 240n].
6. Pravila organizacii xraneniya, ucheta i ispol`zovaniya dokumentov arxivnogo Fonda RF i drugix arxivny`x dokumentov v organax gosudarstvennoj vlasti, organax mestnogo samoupravleniya i organizaciyax, utverzhdenny`x Prikazom Ministerstva kul`tury` ot 31.03.2015, №526 [Rules for the organization of storage, accounting and use of documents of the Archival Fund of the Russian Federation and other archival documents in state authorities, local authorities and organizations approved by Order of the Ministry of Culture dated 03.31.2015, No. 526].
7. Federal`ny`j zakon «O provedenii e`ksperimenta po ispol`zovaniyu e`lektronny`x dokumentov, svyazanny`x s rabotoj ot 24.04.2020g. №122-FZ [Federal law "On conducting an experiment on the use of electronic documents related to work from 24.04.2020. No. 122-FZ].
8. Federal`ny`j zakon «Ob e`lektronnoj podpisi» ot 06.04.2011 № 63-FZ [Federal Law "On Electronic Signatures" dated 06.04.2011 No. 63-FZ].
9. E`kspertiza cennosti e`lektronny`x dokumentov i komplektovanie arxiva organizacii e`lektronny`mi dokumentami. Fajlovy`j arxiv studentov [Examination of the value of electronic documents and completing the archive of the organization with electronic documents. File archive of students]. Available at: https://studfile.net/preview/6173498/page:5/.
10. Archives Inspire: The National Archives plans and priorities 2015-19 [Electronic resource]. 20 p. Available at: http://www.nationalarchives.gov.uk/documents/archives-inspire-2015-19.pdf (accessed 09 November 2019).
11. Digital Strategy [Electronic resource]. 2017. Available at: http://www.nationalarchives.gov.uk/documents/ the-national-archives-digital-strategy-2017-19.pdf (accessed 09 November 2019).
12. The Strategic Plan of the National Archives and Records Administration (NARA) 2014-2020 [Electronic resource]. 26 r. Available at: https://www.archives.gov/files/about/plans-reports/strategic-plan/2014/nara-strategic-plan-2014-2020.pdf (accessed 09 November 2020).