ANALYSIS OF ELECTRONIC HR RECORDS MANAGEMENT IN STATE INSTITUTIONS (ON THE EXAMPLE OF THE STATE COMMITTEE ON PRICE POLICY OF THE REPUBLIC OF SAKHA (YAKUTIA))
Abstract and keywords
Abstract (English):
In modern conditions, the traditional manual manner of working with documents in business is replaced gradually by the most rational methods of conducting digital office using a personal computer. Nowadays in the software market there is a wide enough choice of various programs for personnel records management at the company. However, the best properly choice often has difficulties connected with the juridical status of the real consumer of the software, the purpose of its activities, computer literacy of workers and the current experience of using a particular software package. The relevance of the problem is due to the fact that the state character of the work and the specific legal framework of the state institution differ significantly from the one of doing business by commercial (private) enterprises, on which are mainly focused the majority of the human resources software applications. The situation of the issue of electronic personnel records management in state institutions was analyzed on the pat-tern of experience with personnel documentation established in the State Committee on Price Policy of the Republic of Sakha (Yakutia). The main aspects of the paperless office work was studied, covering a variety of procedures and routine works with documents, as well as the software itself for dealing with documents of the personnel database of the institution. The article presents the results of studying indicators of electronic document administration and comparative analysis of options for professional personnel management programs. It was noted that at the moment the level of electronic personnel records management in the state institution does not yet fully meet the requirements of modern digital personnel documents management. It was concluded that the destination of further improving the activity of the state institution and raising work on personnel records administration and HR management to a higher level could be solved only if the digital document system for personnel records and accounting will be applied with an operatively updated package of legislative and regulatory framework.

Keywords:
electronic personnel records management, personnel records workflow, HR management, human resources information system, Republic of Sakha, Yakutia
References

1. Erica Volini, Pascal Occean, Michael Stephan, Brett Walsh. Digital HR: Platforms, people, and work. February 28, 2017. [Elektronnyj resurs]. Available at: https://www2.deloitte.com/insights/us/en/focus/human-capital-trends/2017/digital-transformation-in-hr.html (accessed 19 July 2019).

2. Joma Mahfod, Noof Yahya, Khalifa and Faisal al., Madi. Electronic Human Resource Management (E-HRM) System // International Journal of Economic Research. 2017, vol. 14, no. 15 (Part 4), pp. 563-576.

3. Fahimeh Babaei Nivlouei. Electronic Human Resource Management System: The Main Element in Capacitating Globalization Paradigm // International Journal of Business and Social Science. 2014, vol. 5, no. 2, pp. 147-159.

4. Rasporyazhenie Pravitel'stva RF ot 28.07.2017 № 1632-r «Ob utverzhdenii programmy «Cifrovaya ekonomika Rossijskoj Federacii» [Order of the Gov-ernment of the Russian Federation of July 28, 2017 No. 1632-r “On approval of the program“ Digital Economy of the Russian Federation ”]. Available at: http://static.government.ru/media/files/9gFM4FHj4PsB79I5v7yLVuPgu4bvR7M0.pdf (accessed 19 July 2019).

5. Ukaz Prezidenta RF ot 09.05.2017 № 203 «O Strategii razvitiya infor-macionnogo obshchestva v Rossijskoj Federacii na 2017 - 2030 gody» [Decree of the President of the Russian Federation of 05.09.2017 No. 203 “On the Strategy for the Development of the Information Society in the Russian Federation for 2017 - 2030”]. Available at: http://www.kremlin.ru/acts/bank/41919 (accessed 19 July 2019).

6. Prikaz Ministerstva truda i social'noj zashchity Rossijskoj Federacii ot 29 avgusta 2017 g. № 648 «O rabochej gruppe po vnedreniyu v zakonodatel'stvo Rossijskoj Federacii sistemy elektronnogo kadrovogo dokumentooborota» [Or-der of the Ministry of Labor and Social Protection of the Russian Federation dated August 29, 2017 No. 648 “On the working group on the implementation of the electronic personnel document management system in the legislation of the Russian Federation”]. Available at: https://www.vcot.info/e-hr (accessed 19 July 2019).

7. María Mata Caravaca, Roberto Nahum. Case Study 01 ʹ Design and Im-plementation of a Records Management System at ICCROM: Final Report. ICCROM, March 2012. 32 p. [Elektronnyj resurs]. Available at: http://www.interpares.org/ip3/display_file.cfm?doc=ip3_italy_iccrom_final_report.pdf (accessed 19 July 2019).

8. Laura Handrick. 7 Best HR Software for Small Business in 2019. October 11, 2018. [Elektronnyj resurs]. Available at: https://fitsmallbusiness.com/hr-software-for-small-business/ (accessed 19 July 2019).

9. Hvostenko T.M., Prokopenko L.L., Grishanova T.V. Modern means of au-tomation of the document information management staff [Modern automation means for documenting personnel management]. Vestnik obrazovatel'nogo konsorciuma srednerusskij universitet. Informacionnye tehnologii [Bulletin of the educational consortium Central Russian University. Information Technology]. 2016, I. 2(8), pp. 50-54.

10. Zharkova Y.T. Comparative analysis ofelectronic document management systems functionality [A comparative analysis of the functional capabilities of electronic document management systems]. Uchet, analiz i audit: problemy teorii i praktiki [Accounting, analysis and audit: problems of theory and practice]. 2016, I. 16, pp. 39-42.

11. Josh Bersin. The HR Software Market Reinvents Itself // Forbes. Jul 18, 2016. [Elektronnyj resurs]. Available at: https://www.forbes.com/sites/joshbersin/2016/07/18/the-hr-software-market-reinvents-itself/#3a9b42115d0a (accessed 19 July 2019).

12. Vartan'yants T.A., Starokozheva V.P. Implementation of electronic personnel document workflow: essence, risks, opportunities [The introduction of electronic personnel workflow: the nature, risks of opportunity]. Social'no-trudovye issledovanija [Social and Labor Studies]. 2019, I. 1, pp. 145-156.

13. Zakharova T.N. Borisova U.S. Perfection of personnel record keeping in medical institutions // Humanities, Social-economic and Social Sciences, 2018, no. 5, pp. 264-267. (in Russian)

14. Mikhaylova A., Kazanova A. Analysis of Personnel and Documentary Provision in the System of Personnel Management of Organization (on the example of JSC “RSK Sterkh”) [Analysis of staffing and documentation in the personnel management system of an organization (for example, OJSC RSK Sterkh)]. Upravlenie personalom i intellektual'nymi resursami v Rossii [Human Resources and Intellectual Resources Management in Russia]. 2015, I. 4, pp. 36-42.

Login or Create
* Forgot password?